Alumni Board Committees
Chapter Committees
Membership Committee - click here
Nominations Committee - click here
Publicity Committee - click here
Program Committee (Optional) - click here
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Membership Committee: - join now
There is strength in numbers and by virtue of that; the Membership Committee is a very important one. This committee should be chaired by the secretary and perhaps should be the largest of all committees. The Alumni Affairs Office can provide the secretary with an up-to-date printout of all alumni on record living in that particular area, showing name, address, and graduation year. It is suggested that the committee divide the names equally, each member being responsible for contacting alumni on their particular list. It is through the genuine and personal interest shown that the chapter membership will grow. It should be noted that the printout is a service by the university and its use for anything other than chapter business is strictly prohibited by university policy. As an incentive, the Executive Committee may authorize awards given each year to the committee person achieving the highest number of new members generated from his or her list.
Duties: To work for increasing involvement of local alumni in chapter activities.
Organization: The chairperson should be the elected secretary of the chapter. The committee members shall be appointed by the chairperson with the advice of the Executive Committee.
Committee Members: Effective committee members are those with a sincere desire to see the chapter grow and prosper. They will be extroverts, meeting and talking with strangers with ease.
Procedure: Within a month after appointment, the committee should meet to discuss goals and to decide on programs to meet goals in membership. The computer printouts provided to the secretary by the Alumni Affairs Office should be studied and divided equally among the committee members on a geographic basis whenever possible. Before each activity, it will be the responsibility of each committee member to personally contact alumni on each list. A telephone pyramid system can be used effectively for this purpose. Each committee member should keep an accurate record of alumni attending chapter activities from each list. This is done for award purposes and for adequate follow-up. The more personal and individual contact the greater the response from the area alumni.
- Nominations Committee: - join now
To the degree that good officers are important to the chapter, so is the job of the Nominations committee. Its responsibility will be to determine each year a slate of officers for the coming year that will ensure the continued success of the chapter. The president-elect should act as chairman of this committee to ensure officers for the coming year that he or she can work closely with.
Duties: To nominate a slate of officers each year to ensure the continued
success of the chapter.Organization: The chairperson of this committee should be the president-elect of
the chapter. The committee members shall be appointed by the chairperson with the advice of the Executive Committee.Committee members: Committee members should be established professionally
in the community. They should have knowledge of the alumni in the area and the
requirements of office.Procedures: Within a month after appointment, the committee should meet to
discuss the qualifications needed for officers of the chapter.
- Publicity Committee: - join now
The functions of this committee are self-explanatory. However, this does not
lessen the degree of importance. This committee will be responsible for the overall reputation of the group and also contribute greatly to the membership recruitment program. The chairperson should have, whenever possible, radio, TV, and newspaper contacts. The chairperson can be either appointed or elected as deemed by the chapter. It will be this committee’s responsibility to make sure that notices of meetings, special events and other newsworthy items about the chapter or its members are carried by the local media. Items submitted to the Alumni Affairs Office will be released through the Troy University Relations Office.Duties: To generate local recognition of chapter activities. To assist in the placement of
university news in the local media.Organization: The chairperson can be either elected from the general chapter
membership or appointed by the president. The committee members shall
be appointed by the chairperson with the advice of the Executive Committee.Committee members: Committee members whenever possible should have experience
in dealing with the media. They should have working rapport with local media
persons. They should be creative.Procedures: Within a month after appointment, the committee should meet to discuss chapter activities and committee projects that will enhance the chapter programs. The committee should work closely with the Program Committee to ensure adequate coverage of all functions. The committee should work to establish a working rapport with local media, stressing personal contact as soon a possible. The committee should keep a record of all printed and electronic media coverage in order that weak spots are adequately followed up. The committee should establish a correspondence with the Troy University Relations Office in order to ensure an organized program from both the university and the local chapter.
- Program Committee (Optional): - join now
One of the purposes and goals is the cultural, academic and literary advancement of members of the association. That is the major responsibility of this committee. Programs by students, outstanding faculty, administrators, drama and/or music groups can be provided by the university through the Alumni Affairs Office. These programs coupled with those secured on the local level should ensure meetings that are both informative and entertaining. The Program Chairperson may either be an elected or appointed office as deemed by each local chapter. People like to be associated with successful things, and alumni chapters are no exception. With this in mind, the overwhelming importance of good programming at the chapter level becomes apparent. Therefore, the committee should represent a cross-section of the chapter’s members to ensure programming covering a myriad of interests.
Duties: To be responsible for the program at each activity. To make all necessary physical arrangements for each meeting, event, activity, and project.
Organization: The chairperson of this committee shall be elected or appointed as deemed by each local chapter. The committee members (three or more) shall be appointed by the chairperson with the advice of the Executive Committee.
Committee members: Committee members should come from a cross-section of the general chapter in order to cover the myriad of interests. They should be experienced in managing special events. They should have access to needed facilities. They should have fresh programming ideas.
Procedures: Within a month after appointment, the committee should meet to discuss chapter goals in programming and events and activities to meet these goals. Special events should be planed well in advance to allow for proper management. Programming requests from the university should be submitted to the Alumni Affairs Office with alternatives well in advance of each event. A wide range of events should be scheduled including educational, social, cultural, and athletic programs. The program committee should work closely with the publicity committee and the scholarship committee to ensure adequate programs and coverage for overall chapter goals.
Questions: Maureen Stoltman at 757-274-0508
or by email at mstoltman@troy.edu
